Writ Petition 19835 of 2002 disposed in 2008

WP No.19835 of 2002 between the petitioner Sanjeeva Reddy Nagar Welfare Association and the respondent AP Housing Board is disposed by an order dated 28th August 2008.

The writ was filed by the Association questioning the proposed action of the Housing Board in auctioning the Community Hall to private people on rental basis for a period of 5 years on the ground that "community hall was constructed for the benefit of the residents of SR Nagar as when the layout has been made, the Housing Board collected developmental charges for providing civic amenities like roads, play grounds, water, drainage, electricity etc and also to develop the said community hall to meet the needs of the colony people".

While disposing the writ Hon'ble Justice V Eswaraiah, AP observed that "it is just and proper to settle the terms and conditions for making use of the said community hall even by the auction purchaser and for that reason, it is just and proper for the respondent Housing Board to give notice to the petitioner Association before issuing auction notification.  Accordingly, the writ petition is disposed of keeping it open for the respondents to auction the community hall on rental basis.  However, the respondents are directed to issue notice to the petitioner before issuing auction notification and take its suggestion also into account". 

The Housing Board took 2 years to communicate the order of the High Court.  Now the EE, North Division of APHB vide his letter dtd 20-7-2010 asking for the suggestions of the Association.

11th AGM - 20-6-2010 - Minutes

MINUTES OF THE 11th ANNUAL GENERAL BODY MEETING OF SANJEEVA REDDY NAGAR WELFARE ASSOCIATION HELD ON 20th JUNE 2010 AT 3.00 PM AT APHB COMMUNITY HALL, SR NAGAR, HYDERABAD 500038

IN THE CHAIR: Y. BABJI, PRESIDENT

QUORUM: As per the attendance taken in the register of AGM. [According to the Rules and Regulations of the Association, the quorum should not be less than 40. The meeting was attended by 43 members and the requirement fulfilled.]

LEAVE OF ABSENCE: Granted to Sri M Lingam Goud, Joint Secretary-III

After the welcome address and opening remarks by the President, the Annual General Body transacted the following Agenda

ITEM No.1
Confirmation of the Minutes of the AGM held in 2009
Resolution: Confirmed


ITEM No.2
Action taken on the Minutes of the AGM held in 2008
Resolution: Noted


ITEM No.3
Presentation of Secretary’s Report for the year 2009-10

Resolution: AGM considered the report and approved it. Also appreciated the efforts made by the Executive Committee during the preceding year i.e. from July 2009 to June 2010.

Record Notes: The activity report of the Secretary is appended to the minutes of the AGM


ITEM No.4
Consideration of Audited accounts for the year 2009-10

Resolution: Considered and approved the accounts i.e. (1) Trial Balance for the year ended on 31st March 2010, (2) Income & Expenditure account for the year ended on 31-3-10, (3) Balance Sheet as on 31-3-10

Record Notes: The above statements of accounts submitted by the Treasurer appended to the minutes of the AGM.


ITEM No.5
Appointment of the Auditors for the year 2010-11

Resolution: Resolved to continue M/s SVR Murthy & Co., Chartered Accountants  as Auditors to the Association for the year 2009-10.

ITEM No.6
Approval of Budget Estimates for the year 2010-11
Resolution: Resolved to approve the budget projections

Record Notes of discussion: The budget estimates for the year 2010-11 appended to the minutes of the AGM

ITEM No.7
Any other item with the permission of the Chair
Resolution: No specific resolution adopted

Record Notes of discussion: (1) Smt K V S Swarajya Lakshmi, a Life Member of the Association suggested that the main road of SR Nagar Colony from Umesh Chandra statue to Police Station may be named after her father late Dr Tirumala Rao, a popular freedom fighter. AGM is of the opinion that necessary recommendation may be made to GHMC in this regard. (2) Sri Sreerama Murthy, a Life Member of the Association suggested that the list of life members may be circulated to all the members of the Association. Noted for action. (3) Sri V Anjaneyulu, Past President of the Association that just before the elections, the names of candidates who have filed nominations for the posts of office bearers may be circulated to all the members. This has been noted for future guidance.

Election to the Executive Committee for the term 2010-12

Sri P Narender Reddy, a Life Member of the Association who has been appointed as Returning/Election Officer conducted the elections. Where-ever there is a contest, he organized secret ballot as decided by the AGM and finally declared the following as elected. All the 12 EC members were elected in the AGM.

Sri CB Richard as President (by ballot)

Prof JS Babu Rao as Vice President (by ballot)
Sri P Shankar as Vice President (by ballot)
Sri MS John as Vice President (by ballot)

Er. CS Rao as Secretary (unanimous)

Sri K Hanumantha Rao as Joint Secretary-I (by ballot)
Sri V Viveknath as Joint Secretary-II (by ballot)
Er. K Indra Reddy as Joint Secretary-III (by ballot)

Sri T Pentaiah as Treasurer (unanimous)
Sri T Srikanth as Joint Treasurer (unanimous)

Dr V Anjaneyulu, Past President as EC Member
Er BSR Murthy, Past President as EC Member
Sri Y Babji, Immediate Past President as EC Member
Sri MS Sampath, Immediate Past Secretary as EC Member
Sri SVRB Raju as EC Member
Sri C Venkata Rao as EC Member
Sri T Jacob as EC Member
Sri Ajit Singh as EC Member
Smt G Saraswathi as EC Member
Smt KVS Swarajya Lakshmi as EC Member
Smt Sarada Katakam as EC Member
Smt K Joy Manorama as EC Member

After declaration of results, the outgoing President Sri Y Babji handed over the Office of the Association to the newly elected President Sri CB Richard.

The AGM ended with vote of thanks from the outgoing Secretary Sri M S Sampath.

Sd/- M S Sampath
Secretary

Sd/- Y. BABJI
President

10th AGM - 28.6.09 - Minutes

MINUTES OF THE 10th ANNUAL GENERAL BODY MEETING OF SANJEEVA REDDY NAGAR WELFARE ASSOCIATION HELD ON 28th JUNE 2009 AT 3.00 PM AT APHB COMMUNITY HALL, SR NAGAR, HYDERABAD 500038

IN THE CHAIR:
Y. BABJI, PRESIDENT

QUORUM:

As per the attendance taken in the register of AGM and agreed by the members present

LEAVE OF ABSENCE:
Leave of absence granted to Sri CB Richard, Vice President-III

The Annual General Body meeting transacted the following Agenda
ITEM No.1
Confirmation of the Minutes of the AGM held in 2008
Resolution
Confirmed
Record Notes of discussion

Sri CS Rao, Jt Secretary-I, raised the issue that cultural activities could not be taken during the preceding year. President assured the AGM that cultural activities could not be undertaken due to the vacuum caused by the absence of the Secretary elected Sri K V Mallikarjuna Rao and that a Cultural Sub Committee would be constituted for the current year.

ITEM No.2
Action taken on the Minutes of the AGM held in 2007
Resolution
Noted
Record Notes of discussion

Dr V Anjaneyulu, Past President suggested that a committee should be there to supervise the designs and estimations being prepared by AP Housing Board. President assured the AGM that a Sub Committee would be constituted for the purpose.

ITEM No.3
Presentation of Secretary’s Report for the year 2008-09
Resolution

AGM appreciated the efforts of the Executive Committee during the preceding year i.e. from July 2008 to June 2009.

Record Notes
The Secretary’s Report is appended to the minutes of the AGM

ITEM No.4
Consideration of Audited accounts for the year 2008-09
Resolution

Considered and approved the accounts i.e. (1) Trial Balance for the year ended on 31st March 2009, (2) Income & Expenditure account for the year ended on 31-3-09, (3) Balance Sheet as on 31-3-09

Record Notes
The above statements of accounts appended to the minutes of the AGM.


ITEM No.5
Appointment of the Auditors for the year 2009-10
Resolution

Resolved to re-appointed M/s SVR Murthy & Co., Chartered Accountants to the Association for the year 2009-10.

Record Notes

The Treasurer & the Secretary expressed satisfaction over the cooperation being extended by the present Auditors namely M/s SVR Murthy & Co.

ITEM No.6
Approval of Budget Estimates for the year 2009-10
Resolution
Resolved to approve the budget projections
Record Notes of discussion

Sri CS Rao, Jt Secretary-I observed that there is no provision in the budget projections for repairing and repainting the street indicators. Treasurer clarified on the sponsorship exclusive for this purpose. President informed about the decision taken at the EC meeting held on 7th June 2009 that repairs and repainting of the street indicators sponsored by the Members will be undertaken at the cost of the Association till June 2010. The budget estimates for the year 2009-10 appended to the minutes of the AGM

ITEM No.7
Any other item with the permission of the Chair
Resolution
No specific resolution adopted
Record Notes of discussion

Sri B Sree Rama Chandra Murthy, Vice President-I suggested that we may take up with the concerned authority for laying speed breakers at identified places in the colony.

Sri G Sridhar, Vice President-II informed that one of his Acquaintances is an Auditor and he will pursue with him, in case the Association needs its accounts to be audited.

Sri P Shankar, EC Member suggested that growing disturbance due to Hostels might be found with a solution.

President informed the AGM that all the important issues have been reduced into a Memorandum for presenting to Hon’ble MLA, Sanath Nagar.

Special Event

Hon’ble Sri M Shashidhar Reddy, MLA, Sanath Nagar & Member, National Disaster Management Authority, Govt of India upon invitation to be the distinguished guest at the AGM, has consented and attended the General Body meeting. For his successful re-election to the Legislature from Sanathnagar Assembly Constituency the Association felicitated him and presented with a Memorandum consisting of the following requests while thanking for all that he has done to SR Nagar.

1. Renovation of Community Hall with all facilities and handing it over to a committee comprising the representatives of APHB and SR Nagar Welfare Association in accordance with the provisions of APHB Act.

2. Reconstruction of Ameerpet Govt Hospital in SR Nagar

3. Conversion of Playground near Metro Water Sump into Children’s Indoor Games stadium with walkers’ path around

4. Clearing of encroachments and vendors on footpath along the widened Balkampet road from Sonabayamma Temple to Yellamma Temple. Similarly from Srinivasa Colony Bus stop to Yellamma Temple via Nagarjuna College, Community Hall and Balaji Temple to ease the traffic on the main roads.

5. Upgradation of SR Nagar Library

6. Removal of unauthorized vendors around the community hall in the hawker free zone and making it a parking lot. Similarly on the main road from Umesh Chandra statue to SR Nagar PS.

7. Removal of Car Rentals/Used Car Sales from SR Nagar Colony

8. Regulation of traffic during peak hours by employing traffic police at Andhra Bank, Community Hall & SR Nagar PS

9. Provision of High mast lights and raising of footpaths in the entire colony including the private colonies adjoining SR Nagar

10. Pre-monsoon clearing of drains in SR Nagar

11. Early completion of laying water supply pipelines

12. Recarpeting of the widened portion of the main road

13. Provision of electric crematorium in SR Nagar burial ground

Members of the Association and Special Invitees from SR Nagar and adjoining colonies have requested the Hon’ble MLA for the following

1. More number of buses to ply through SR Nagar

2. Up keeping the Community hall till renovation and reconstruction is made

3. Controlling the irregular growth of the colony etc

Hon’ble MLA while replying to the appeals assured that meetings with officials would be convened wherever necessary. He informed that he is planning to create a “brain-trust” with senior citizens of various professions for the colonies in his constituency and desired that details of such persons may be given to him. He further informed that he is getting a website designed and hosted for the constituency which will be more interactive and capable of monitoring various developmental works and suggested that future communication with him through emails could be effective and saves time and energy.

The Secretary of the Association proposed vote of thanks.

Sd/- Y. BABJI
President

RULES & REGULATIONS OF ASSOCIATION

Contributed by

Srikanth Tanneru,

Member, Executive Committee

Memorandum of Association
1. Name : Sanjeeva Reddy Nagar Welfare Association
2. Office : H.No.113/2RT, Sanjeeva Reddy Nagar, (M.C.H. No. 7-1-621/41), Hyderabad-38. Opp. Municipal Ploy Ground, Ph No.23703965,

3. AIMS AND OBJECTS:
The aims and objects of the Association shall be to look after the general welfare of the members of the association and in particular.
a) to enthuse and develop sense of brotherhood amongst the members,
b) to promote community life by organizing cultural activities, health camps, sports events, exhibitions etc.,
c) to promote and develop library, reading room, play grounds and parks.,
d) to develop the Community Hall to meet the needs of the colony.
e) to develop and encourage subsidiary institutions like Manila Mandals & Youth Wings and any other such institutions affiliated to the Association, and
f) to represent to the Competent Authorities regarding development of civic amenities in the area, like roads, water, drainage, electricity, etc.
4. The Association will be the authorised representative of the residents of the colony in all matters to deal with the concerned government and other agencies.

CERTIFICATES
1. Certified that the Association is formed with no profit motive and no commercial activities involved in its working.
2. Certified that the office bearers are not paid from the funds of the Association except for incidental expenditure incurred in connection with the activities of the Association.
3. Certified that the Association will not have any connection with any political body and would not engage in agitational activities to ventilate grievances.
4. Certified that the office bearers signatures are genuine.

DOCUMENT NO. 2
Rules and Regulations
1. Name : Sanjeeva Reddy Nagar Welfare Association
2. Office : H.No.113/2RT, Sanjeeva Reddy Nagar, (M.C.H. No. 7-1-621/41), Hyderabad-38.Opp. Municipal Play Ground, Ph No. 23703965

(Present Address: First Floor, Community Hall of APHB, Main Road, SR Nagar, Hyderabad, AP, India, PIN - 500038)

3. MEMBERSHIP
All the residents of Sanjeeva Reddy Nagar are eligible to become members subject to satisfying the conditions stipulated as under.
a) Any person who wishes to become a member shall apply in writing in the prescribed proforma to the Secretary who shall after initial scrutiny, put up the application to the Executive Committee for acceptance or otherwise and the member would be informed accordingly.
b) Admission fee shall be Rs. "10/-
c) Annual membership fee shall be Rs. 5O/-. (i) Life membership shall be Rs. 500/- for the residents and owners in individual houses. (Proviso added vide a resolution of the AGM held on 24-6-01) (ii) Life membership for the residents living in multi storeyed residential complexs shall be Rs.100/- each per apartment of the complex. These will be considered as Associate Members. (Proviso added vide a resolution of the AGM held on 8-10-0)

d) A member ceases to be so if:
i) he/she does not pay the annual subscription by 15th May.
ii) he/she resigns in writing or
iii) he/she acts against the interests and welfare of the Association.
e) The Executive Committee can readmit him/her as a member with or without payment of admission fee afresh at its discretion.
f) Every member shall abide by the rules & regulations of the Association and also endeavour to implement the decisions of the Association.

4. CONSTITUTION:
The Association shall have an Executive Committee elected by the General Body.

5. GENERAL BODY:
1. The General Body shall have powers to elect, dissolve, or reconstitute the Executive Committee by ma'iority Vote-
2. It can amend, or repeal any of the rules by 2/3 majority of the members present and eligible to vote.
3. It shall lay down policies and shall give directives to the Executive Committee on any of the important activities of the Association.
4. It is empowered to constitute sub-committee for any special purpose, from among the members.
5. It shall appoint Auditors to audit the annual accounts.

6.MEETINGS OF THE GENERAL BODY:
1. The General Body shall ordinarily meet once in on year. It shall, however, invariably meet in the month of June. The notice for the meeting shall be issued to all members at least 15 days in advance of he dote of meeting.
2. The Executive Committee for special reasons under the advice of the President can call for a general body meeting over and above the scheduled meeting as under (I) above.
3. The General Body shall also meet at any time on requisition to the Secretary given by atleast 25 members or 1/3 of the total membership, as on that date, whichever is less, for convening the meeting of the General Body 15 days indicating the purpose for which the requisition is made. In case the Secretary foils to convene the meeting of the General Body, within the stipulated period, the requisitions may convene the General Body by giving due notice to all members through letters/advertising in the leading local newspapers one in English and one in Telugu- The General Body meeting so convened by the requisitionists shall be deemed as valid for all practical purposes.
4. The General Body shall pass the budget for the ensuing year and approve the expenditure statement of the previous year.
5. Quorum for General Body meeting : The quorum necessary for transacting any business at any meeting of the General Body convened by the Secretary suo motto or on the requisition of the members shall be 25% of the total membership as on 15th May or 40 members which ever is less.
6. Decisions of the General Body : The decisions of the General Body shall be by simple majority vote only.
7. Members only are eligible to participate in the proceedings of the General Body

7. EXECUTIVE COMMITTEE:
The Association shall have on Executive Committee consisting of the following, duly elected by the General Body.
(i) President -1;

(ii) Vice-Presidents - 3;

(iii) Secretary -1;

( iv) Joint Secretaries -3;
(v) Treasurer -1;

(vi) Joint Treasurer - 1;

(vii) EC Members -13

(Amended vide a resolution at the AGM held on 24-6-01)

8. ELECTIONS:
The elections for the office bearers and the members of the Executive Committee may be by voice vote or by secret ballot at the discretion of the General Body. The tenure of the office bearers and the members of the Executive Committee shall be two years.

Vacancies of President & Secretary during the term shall automatically be filled from among the Vice Presidents, Joint Secretaries by consensus of the EC till the next elections. The vacancy of Treasurer by Joint Treasurer by consensus of the EC till the next elections. The resultant vacancies of Vice Presidents, Joint Secretaries and Joint Treasurer shall be filled in by the Executive Committee by coopting members. The vacancies of the members in the EC shall be filled by the Executive Committee till the next general election. Those members who are on the rolls of the Association as on 15th May, shall only be eligible either to stand for election or to vote. (Amended vide a resolution at the AGM held on 24-6-01)

9. FUNCTIONS OF THE EXECUTIVE COMMITTEE :
a) The Executive Committee shall meet once in three months or as frequently as necessary at the discretion of the Secretary for special reasons.
b) It shall be responsible to approve the expenditure of the Association from time to time.
c) It shall take decisions from time to time within the scope of the directives given by the General Body.
d) The Executive Committee shall have the power to sanction any items of expenditure within the scope of the budget approved by the General Body.
e) The Executive Committee shall get the accounts audited immediately after the expiry of the financial year and in any case during the months of April and May of the year for presentation to the General Body in to the month of June.
f) The Executive Committee members will be given 3 days prior notice for the meeting.

10. QUORUM FOR THE EXECUTIVE COMMITTEE :
The quorum required for any decisions to be taken by the Executive Committee shall be Seven. The quorum shall be twelve (as amended vide a resolution at the AGM held on 24-6-01). The quorum shall be Eight (as amended vide a resolution at the AGM held on 13-7-08)

11. DISQUALIFICATION FOR CONTINUANCE OF A COMMITTEE MEMBER :
After duly receiving a notice, should any member of the Executive Committee absent himself consecutively for three meetings, he shall automatically cease to be a member, unless condoned by a resolution in the Executive Committee-

12. FUNCTIONS OF THE PRESIDENT:
The president is the head of the Association and shall preside over the meetings of the Executive Committee and General Body. He will have a casting vote in case of a tie- The minutes of the meeting shall be signed by the President.

13. VICE PRESIDENT'S FUNCTIONS:
The Vice-President shall take over the functions of the President in the absence of the President.

14. Secretary's Functions:
All the correspondence of the Association shall be made by the Secretary and as per the decisions taken by the Executive Committee.
He shall call for all the Executive Committee and General Body Meetings as directed by the President. He shall record the proceedings of each meeting and shall endeavour to implement- He shall be the Chief Executive.

15. JOINT SECRETARY'S FUNCTIONS:
The Joint Secretary shall discharge the duties of the Secretary in the absence of the Secretary and shall also assist the Secretary in his work.

16. TREASURER'S FUNCTIONS:
The treasurer shall collect the subscriptions and shall maintain the accounts for the same. He should submit to the Executive Committee a statement of accounts and shall keep the accounts open to scrutiny at each Executive Committee meeting, He shall also submit the annual statement of Accounts to General Body duly audited.

17. JOINT TREASURER'S FUNCTIONS:
The Joint Treasurer shall discharge the duties of the Treasurer in the absence of the Treasurer and shall also assist the Treasurer in his work.

18. COMMITTEE MEMBERS OTHER THAN OFFICE BEARERS:
The Committee Members shall assist the office bearers in their respective areas whenever they require their help.

19. FUNDS OF THE ASSOCIATION:
The funds of the Association shall be deposited in a Branch of a Scheduled Bank approved by the Executive Committee. Accounts of the Funds of the Association in the Bank shall jointly be operated by the Treasurer and President or Treasurer and Secretary. The funds of the Association shall consist of:
i) Admission fee and annual subscriptions from the members.
ii) Donations for General or Specific purposes.
iii) Sole Proceeds of articles of the Association.
iv) Amounts collected from "Cultural Shows", "BenefitShows" sale proceeds of publications and any other such means.
v) Such other funds as may be decided by the Executive Committee or General Body.

20. IMPREST MONEY WITH THE TREASURER :
An imprest cash of not exceeding Rs. 500/- shall be kept with the Treasurer for any emergent expenses on behalf of the Association. This shall be recouped periodically. The Secretary shall be competent to incur on expenditure on any item not exceeding Rs. 500/-. However the Executive Committee shall be competent to incur expenditure on any item not included in the budget also; to be ratified by the General Body.

21. AUDIT AND APPOINTMENT OF AUDITORS :
Three members of the General Body who are not on the Executive Committee shall be appointed for auditing the accounts for the subsequent year's audit. The accounts shall be kepi open for inspection to members also on the previous arrangement with advance intimation of one week,

22. ACCOUNTS:
a) For all the moneys spent from the funds of the Association, (here shall be vouchers duly passed by the Secretary.
b) Regular receipts shall be issued by the Treasurer for all the moneys received by the Association,
c) The financial year of the Association shall be from 1st April to 31st March.
d) For purpose of administration of Association, the calendar year will be followed.

23. AMENDMENTS TO RULES:
a) Amendment to the rules may be proposed either by the Executive Committee or by any member of the General Body. Any amendment to the rules proposed by individual members shall be signed by atleast 10 members in support of it. Such proposals from individual members should be sent to the Secretary by 15th May.
b) Any proposal for amendment of rules shall contain a note giving the reasons in support of it. Proposals for amendment of these rules shall be notified to the members of the General Body along with the notice of the General Body Meetings,
c) No amendment or alteration shall be made for the purpose of the Association, unless it is voted by 2/3rd members present at a General Body Meetings convened for the purpose and confirmed by 2/3rd members present at a second special meeting,

24. REGULATIONS:
The Executive Committee shall be competent to frame regulations in respect of any other matter not covered by these rules.

25. WINDING UP:

In case the Association has to be wound up, the property and the funds of the Association that remain offer full satisfaction of the liabilities of the Society will be transferred or paid to some other institution with similar aims and objects. If the Executive Committee of the Association does not take any initiative to do so any member of the Association shall be entitled to inform the matter to the Government of Andhra Pradesh who shall then do the needful for the proper management of the assets remaining.

Regulations
(Appendix to the Rules and Regulations as required under Rule 24)
1. Life Membership: All amounts collected towards life membership from the residents shall be deposited as Fixed deposit in the Bank.
2. Annual membership: The amount collected from the residents towards annual membership shall be kept in the SB A/c.
3. Duration/Contributions: All amounts received, as donation/contributions from other than specific purpose shall be deposited as Fixed Deposit. In respect of donations contributions received for the specific purpose such as Cultural shows benefit shows, sale of proceeds of benefit shows, sale of proceeds of publications and any other means via, map indication, street boards, etc., the excess amount over expenditure shall be deposited as fixed deposit.
4. General Expenses: Only 50% of the interest accrued from the fixed deposit and the annual membership collected during the previous year shall be earmarked for expenses such as stationery, conveyance charges for running day-to-day administration of the association.
5. Executive Committee: The EC shall meet on every second Sunday of the month. The meeting may be held on any other day, duly recording the reasons.
6. The EC shall discuss on the same day all the items of the agenda prepared by the secretary, as well as any other issues raised by the EC members. If needed, the discussion may take place on the next day on the issues left over or any other available date.
7. Correspondence: The secretary, as CEO, is responsible for any letter/communication issued to any authority or person. Generally the correspondence shall be only on matters discussed and decided by the EC. In case of emergency, the secretary in consultation with the working groups/functional sub committees (to be nominated by the EC) may correspond on any matter not discussed in the EC meeting or act in the interest of the association, but shall see that such actions is are ratified by the EC at its next meeting.
8. Treasurer’s functions: In every EC meeting, the treasurer shall read out the balance in the SB A/c, the names of Donors/Contributions, and new members enrolled during the previous month.

Minutes of the 8th EC Meeting held on 8-2-2009

Item No.1: Confirmation of the minutes of the last ECM dtd 11-1-09
Confirmed


Item No.2: Action taken on the minutes of the ECM dtd 14-12-08
Noted


Item No.3: Community Hall

Issues related to development: Resolved to request Hon’ble MLA to write to APHB expediting preparation of estimates for renovation of Community hall and copy marked to the Association so that the issue can be persuaded.

Litigations in the Court: Resolved to wait further.


Item No.4: Review of works & issues

Developmental works done: Resolved to write a letter to the concerned in GHMC to get the footings of the modern lighting poles reinforced, ducts covered properly and to ensure lights till 6 am by re-setting the timers accordingly

Works in the process: Resolved to write a letter to the concerned for completing the modern lighting system in the SRT & Low cost housing area of SR Nagar.

Works to be done: Resolved to write letters to the concerned for laying foot paths in the lanes and bye-lanes wherever not done in the colony and also to repair roads at all the ‘T’ junctions.

Sunday meetings: Noted as satisfactory and decided to continue the same trend.

Attendance of members at the ECMs: Noted the attendance as follows

First 20-7-08 - 12 members; Second 10-8-08 - 10 members; Third 14-9-08 - 13 members; Fourth 12-10-08 - 15 members + 2 spl invitees; Fifth 9-11-08 - 12 members + 2 spl invitees; Sixth 14-12-08 - 13 members + 3 spl invitees; Seventh 11-1-09 - 15 members + 2 spl invitees; Eighth 8-2-09 - 12 members + 3 spl invitees.



Item No.5: Association Initiatives

Post Boxes: Noted the letter written to the Post Master under copy to Postal authorities

General Parking lot: Resolved to represent this issue at the next GHMC meeting with the representatives of the Associations.

Vendors around the community hall: Resolved to represent this issue at the next GHMC meeting with the representatives of the Associations.

Area Information Boards / Street Indicators: Noted the sponsorship by M/s Karur Vysya Bank, SR Nagar Branch. Resolved to put up to two welcome boards one at the Umesh Chandra Statue and the other near SR Nagar PS. The Treasurer is authorized to get the work done. Resolved to arrange 10 more street indicators in the places. Jt Secretary II, Sri CS Rao is requested to identify the places. Also resolved to expedite the repairs, repainting and re-writing of street indicators.

Liaison with Govt Departments: Noted the letter written by the Secretary to Commissioner, GHMC in response to a newspaper report about conduct of review meetings by the ZMC in every 3 months and DMC for every 45 days with the Colony Associations. Resolved to write a letter nominating the following 4 office bearers namely Sri B Sreeramachandra Murthy, Vice President-I; Sri M S Sampath, Secretary; Sri CS Rao, Jt Secretary & Sri T Pentaiah, Treasurer apart from the President himself.


Item No.6: Review of distribution of Calendar 2009:
Resolved to ensure delivery of calendar to every household as far as possible.


Item No.7: Permanent Issues

Library: Noted the letter written by the President in response to the letter of the Branch Librarian addressed to the Secretary, City Central Libraries on various issues.

Children’s park: Noted the letter written by the Secretary for a metro water connection, sump, raising compound wall and improving the greenery.

MCH playground: Noted the letter written by the Secretary for MOU, arranging facilities for certain games.

Sarvodaya Mahila Mandali: Noted the status of affairs. Sri MS John, Jt Secretary is authorized to do liaison between Mahila Mandali and the elders named for the purpose of securing the accommodation for senior citizens and for utilizing the shuttle court.

Sanitation: Noted as satisfactory. Noted the proposal of the Secretary to have 3 paid toilets in the colony.

Water supply: Noted as satisfactory.

Electricity: Treasurer is authorized to talk to the concerned for ensuring timers till 6 am in the morning.

Traffic: Resolved to discuss this issue seriously with the ZMC and DMC in their review meetings.


Item No.8: Income & expenditure during the current month

Noted the receipts of Rs.11,100 towards life membership and small donations. Noted the expenditure as Rs.314/- Also noted that the number of life membership is 317 as on the date of the ECM dtd 8-2-09.


Item No.9: Filling up the vacancies of JS-I, JS-II and JS-III

Unanimously resolved to fill in the vacancies as follows consequent to Sri MS Sampath, JS-I, becoming the Secretary of the Association (1) Sri CS Rao upgraded from JS-II to JS-I (2) Sri MS John upgraded from JS-III to JS-II and (3) Sri M Lingam Goud from EC Member to JS-III. The resultant vacancies of EC Members and the existing vacancies of EC members shall be filed by Women in the next EC meeting.


Item No.10: Any other issue with the permission of the Chair

Resolved by majority of consensus that the EC meetings shall be held on every 2nd Sunday of the month as usual.

Resolved to write a letter to Andhra Bank to have timings convenient for public transactions.

[Y. BABJI]
President

Minutes of 7th EC meeting dtd 11-1-09

1. Confirmation of the minutes of the last ECM held on 14-12-08
Confirmed

2. Action taken on the minutes of the ECM held on 9-11-08
Noted

3. Community Hall (a) Issues related to development (b) Litigations in the Court (c) Watchman

(a)President read over to the ECM the letter of Hon’ble MLA, Dr M Shashidhar Reddy dated 1st Dec 2008 written to the Vice Chairman & Housing Commissioner, APHB.
(b) Resolved to wait to file a miscellaneous writ in continuation of the 2nd writ to handover the community hall after renovation, till the estimates are finalized and foundation laid for renovation of the Community hall with about Rs.50.00 lakhs arranged by Hon’ble MLA
(c) Noted the improvement in cleanliness and removal of junk from the premises of the community hall.
(d) Resolved to write a letter to VC&HC, APHB on allotment of community hall to Sri T Sridhar who laid a shamiana for servicing Hyundai cars, Kukatpally, which is a commercial activity, contrary to the request of the Association not to allot for reasons other than community needs and family functions
(e) Also resolved to go as a delegation to Housing Board after Sankranthi festival, to represent issues

4. Review of works & issues (a) Developmental works done (b) Works in the process (c) Works to be done (d) Sunday meetings (e) Attendance of Members at ECMs

(a) Noted that the CC Road was laid in the lane beside Sri Venkateswara Temple
(b) Resolved to write a letter to the concerned to properly cover the modern lighting ducts
(c) Resolved to write letter to the concerned for completing the modern lighting system in the SRT & Low cost housing area of SR Nagar. Resolved to write letters for laying the CC road beside Sri CS Rao’s residence.
(d) President requested the EC Members to consider attending Sunday meetings
(e) Noted the following attendance at the ECMs
20-7-08 - 12; 10-8-08 - 10; 14-9-08 - 13; 12-10-08 - 15; 9-11-08 - 12; 14-12-08 - 13;
11-1-09 - 15

5. Association Initiatives (a) Car Travel Agents & (b) Vendors around Community Hall (c) Area Info Boards/Indicators

(a) Noted & deferred
(b) Noted & deferred
(c) Resolved to repair, replace and repaint the street indicators starting from 1st February and complete by 31st March 2009

6. Calendar for 2009

Noted that the Calendar 2009 of the Association, 3000 copies, is ready for distribution from 12th January by dividing the areas among the office bearers and EC members.

7. Permanent issues (a) Library (b) Children’s park (c) Play Ground (d) Sarvodaya Mahila Mandali (e) Sanitation (f) Water (g) Electricity (h) Traffic

(a) Resolved to remind the Secretary, City Central Library over phone about the absence of the Attender, Mr Rajesh and for making alternate arrangements
(b) Resolved to write a letter to the Director, Urban Forestry, GHMC for sanction of a water connection and a sump of 5000 litres
(c) Resolved to go as delegation to the SR Nagar PS after Sankranthi festival to request for patrolling during nights to clear unruly mobs from the playground, children park and mahila Mandali etc
(d) Resolved that Sri BSRC Murthy, Vice President-1, Sri CS Rao, Jt Secretary II will talk to the President/Secretary to have premises in the Mahila Mandali building for Senior citizens.
(e) Resolved to go as delegation to GHMC
(f) Noted as satisfactory
(g) Noted as satisfactory
(h) Noted

8. Income & expenditure During the current and preceding months

Noted the expenditure during the period between the 6th and 7th EC meeting as Rs.340/-. Further noted that the amount received by way of sponsorship for calendar is Rs.64,500/- and the cost of printing is Rs.45,000/- and that the surplus is Rs.18,400/-.

9. Allotment of subjects (a) Absence of Sri K V Mallikarjuna Rao, Secretary consecutively for 3 EC meetings and not discharging his duties from the day of his election

(a) Executive Committee observed that the Secretary elected, Sri K V Mallikarjuna Rao has once again failed to keep up his promise in attending to the meetings and discharging his duties in spite of letters and personal talks by Vice President-1, Jt Secretary-1, Jt Secretary-II and the Treasurer on different occasions. Noted that he has not attended the EC meeting today i.e. 11-1-09 contrary to his promise. Since his election, i.e. in the postponed AGM held on 13-7-09, he attended only 2 EC meetings on 20th July 2008 and 10th August 2008 and has not attended any EC meeting thereafter till today. Also, he did not make any correspondence, did not write minutes of any meeting and did not cooperate in filing returns to the Registrar and also in effecting changes for operating bank accounts of the Association. EC thus construed that he failed to discharge his functions as Secretary as stipulated under Rule 14 of the Rules & Regulations of the Association. Under the circumstances, the EC resolved with regrets that he ceases to be the Secretary of the Association for absenting himself without seeking leave of absence, consecutively for 3 EC meetings, as per rule 3 (d) (iii) & rule 11 of SR Nagar Welfare Association.

(b) Resolved to fill the vacancy of the Secretary by Sri M S Sampath, Jt Secretary-I as per rule 8 of the byelaws of the Association with effect from 12th January 2009.

10. Any other issue or issues With the permission of the Chair

(a) Resolved to make ID cards for those office bearers and EC members including that of park committee
(b) Resolved to hoist the National Flag on 26th January at 8 am.
(c) Resolved that Sri BSRC Murthy & Sri CS Rao will talk to the President/Secretary of Sarvodaya Mahila Mandali and offer Prizes worth Rs.1500/- for competitors in muggula poteelu on the eve of Sankranthi festival
(d) Noted that as on 31st December 2008 the life members of the association are 310

[Y. BABJI]
President

Republic Day - 26th January 2009

Dear Elders, Office bearers, EC Members & Members of Sanjeeva Reddy Nagar Welfare Association….., Wishes and Greetings to you all in the wake of the 59th Republic Day.

We all know that…
26th January 1950 is one of the most important days in Indian history as it was on this day the constitution of India came into force and India became a truly sovereign state. In this day India became a totally republican unit. The country finally realized the dream of Mahatma Gandhi and the numerous freedom fighters who, fought for and sacrificed their lives for the Independence of their country. So, the 26th of January was decreed a national holiday and has been recognized and celebrated as the Republic Day of India, ever since.

We need to remember that …
Although India obtained its independence on August 15, 1947, the Constitution of India came into effect only on January 26, 1950. During the transition period from 1947 to 1950, King George VI was the head of country. C. Rajagopalachari served as the Governor-General of India during this period. Following January 26, 1950, Rajendra Prasad was elected as the president of India..

To mark the importance of this occasion, every year a grand parade is held in the capital, New Delhi, from the Raisina Hill near the Rashtrapati Bhavan (President's Palace), along the Rajpath, past India Gate and on to the historic Red Fort. The different regiments of the Army, the Navy and the Air Force march past in all their finery and official decorations. The President of India who is the Commander-in-Chief of the Indian Armed Forces, takes the salute. Parades demonstrating the cultures of the various states and regions of India are also held and broadcast nationwide on television. The parade also includes vibrant displays and floats and traditionally ends with a flypast by Indian Air Force jets.

Celebrations are also held in state capitals, where the governor of the state unfurls the national flag. If the Governor of the state is unwell, or is unavailable for some reason, the Chief Minister of the state assumes the honor of unfurling the National Flag of India.

Today, the Republic Day is celebrated with much enthusiasm all over the country and especially in the capital, New Delhi where the celebrations start with the Presidential to the nation. The beginning of the occasion is always a solemn reminder of the sacrifice of the martyrs who died for the country in the freedom movement and the succeeding wars for the defense of sovereignty of their country. Then, the President comes forward to award the medals of bravery to the people from the armed forces for their exceptional courage in the field and also the civilians, who have distinguished themselves by their different acts of valor in different situations.

The patriotic fervor of the people on this day brings the whole country together even in her essential diversity. Every part of the country is represented in occasion, which makes the Republic Day the most popular of all the national holidays of India.

Jai Hind

Y. Babji, President,
SR Nagar Welfare Association