10th AGM - 28.6.09 - Minutes

MINUTES OF THE 10th ANNUAL GENERAL BODY MEETING OF SANJEEVA REDDY NAGAR WELFARE ASSOCIATION HELD ON 28th JUNE 2009 AT 3.00 PM AT APHB COMMUNITY HALL, SR NAGAR, HYDERABAD 500038

IN THE CHAIR:
Y. BABJI, PRESIDENT

QUORUM:

As per the attendance taken in the register of AGM and agreed by the members present

LEAVE OF ABSENCE:
Leave of absence granted to Sri CB Richard, Vice President-III

The Annual General Body meeting transacted the following Agenda
ITEM No.1
Confirmation of the Minutes of the AGM held in 2008
Resolution
Confirmed
Record Notes of discussion

Sri CS Rao, Jt Secretary-I, raised the issue that cultural activities could not be taken during the preceding year. President assured the AGM that cultural activities could not be undertaken due to the vacuum caused by the absence of the Secretary elected Sri K V Mallikarjuna Rao and that a Cultural Sub Committee would be constituted for the current year.

ITEM No.2
Action taken on the Minutes of the AGM held in 2007
Resolution
Noted
Record Notes of discussion

Dr V Anjaneyulu, Past President suggested that a committee should be there to supervise the designs and estimations being prepared by AP Housing Board. President assured the AGM that a Sub Committee would be constituted for the purpose.

ITEM No.3
Presentation of Secretary’s Report for the year 2008-09
Resolution

AGM appreciated the efforts of the Executive Committee during the preceding year i.e. from July 2008 to June 2009.

Record Notes
The Secretary’s Report is appended to the minutes of the AGM

ITEM No.4
Consideration of Audited accounts for the year 2008-09
Resolution

Considered and approved the accounts i.e. (1) Trial Balance for the year ended on 31st March 2009, (2) Income & Expenditure account for the year ended on 31-3-09, (3) Balance Sheet as on 31-3-09

Record Notes
The above statements of accounts appended to the minutes of the AGM.


ITEM No.5
Appointment of the Auditors for the year 2009-10
Resolution

Resolved to re-appointed M/s SVR Murthy & Co., Chartered Accountants to the Association for the year 2009-10.

Record Notes

The Treasurer & the Secretary expressed satisfaction over the cooperation being extended by the present Auditors namely M/s SVR Murthy & Co.

ITEM No.6
Approval of Budget Estimates for the year 2009-10
Resolution
Resolved to approve the budget projections
Record Notes of discussion

Sri CS Rao, Jt Secretary-I observed that there is no provision in the budget projections for repairing and repainting the street indicators. Treasurer clarified on the sponsorship exclusive for this purpose. President informed about the decision taken at the EC meeting held on 7th June 2009 that repairs and repainting of the street indicators sponsored by the Members will be undertaken at the cost of the Association till June 2010. The budget estimates for the year 2009-10 appended to the minutes of the AGM

ITEM No.7
Any other item with the permission of the Chair
Resolution
No specific resolution adopted
Record Notes of discussion

Sri B Sree Rama Chandra Murthy, Vice President-I suggested that we may take up with the concerned authority for laying speed breakers at identified places in the colony.

Sri G Sridhar, Vice President-II informed that one of his Acquaintances is an Auditor and he will pursue with him, in case the Association needs its accounts to be audited.

Sri P Shankar, EC Member suggested that growing disturbance due to Hostels might be found with a solution.

President informed the AGM that all the important issues have been reduced into a Memorandum for presenting to Hon’ble MLA, Sanath Nagar.

Special Event

Hon’ble Sri M Shashidhar Reddy, MLA, Sanath Nagar & Member, National Disaster Management Authority, Govt of India upon invitation to be the distinguished guest at the AGM, has consented and attended the General Body meeting. For his successful re-election to the Legislature from Sanathnagar Assembly Constituency the Association felicitated him and presented with a Memorandum consisting of the following requests while thanking for all that he has done to SR Nagar.

1. Renovation of Community Hall with all facilities and handing it over to a committee comprising the representatives of APHB and SR Nagar Welfare Association in accordance with the provisions of APHB Act.

2. Reconstruction of Ameerpet Govt Hospital in SR Nagar

3. Conversion of Playground near Metro Water Sump into Children’s Indoor Games stadium with walkers’ path around

4. Clearing of encroachments and vendors on footpath along the widened Balkampet road from Sonabayamma Temple to Yellamma Temple. Similarly from Srinivasa Colony Bus stop to Yellamma Temple via Nagarjuna College, Community Hall and Balaji Temple to ease the traffic on the main roads.

5. Upgradation of SR Nagar Library

6. Removal of unauthorized vendors around the community hall in the hawker free zone and making it a parking lot. Similarly on the main road from Umesh Chandra statue to SR Nagar PS.

7. Removal of Car Rentals/Used Car Sales from SR Nagar Colony

8. Regulation of traffic during peak hours by employing traffic police at Andhra Bank, Community Hall & SR Nagar PS

9. Provision of High mast lights and raising of footpaths in the entire colony including the private colonies adjoining SR Nagar

10. Pre-monsoon clearing of drains in SR Nagar

11. Early completion of laying water supply pipelines

12. Recarpeting of the widened portion of the main road

13. Provision of electric crematorium in SR Nagar burial ground

Members of the Association and Special Invitees from SR Nagar and adjoining colonies have requested the Hon’ble MLA for the following

1. More number of buses to ply through SR Nagar

2. Up keeping the Community hall till renovation and reconstruction is made

3. Controlling the irregular growth of the colony etc

Hon’ble MLA while replying to the appeals assured that meetings with officials would be convened wherever necessary. He informed that he is planning to create a “brain-trust” with senior citizens of various professions for the colonies in his constituency and desired that details of such persons may be given to him. He further informed that he is getting a website designed and hosted for the constituency which will be more interactive and capable of monitoring various developmental works and suggested that future communication with him through emails could be effective and saves time and energy.

The Secretary of the Association proposed vote of thanks.

Sd/- Y. BABJI
President