Minutes of 7th EC meeting dtd 11-1-09

1. Confirmation of the minutes of the last ECM held on 14-12-08
Confirmed

2. Action taken on the minutes of the ECM held on 9-11-08
Noted

3. Community Hall (a) Issues related to development (b) Litigations in the Court (c) Watchman

(a)President read over to the ECM the letter of Hon’ble MLA, Dr M Shashidhar Reddy dated 1st Dec 2008 written to the Vice Chairman & Housing Commissioner, APHB.
(b) Resolved to wait to file a miscellaneous writ in continuation of the 2nd writ to handover the community hall after renovation, till the estimates are finalized and foundation laid for renovation of the Community hall with about Rs.50.00 lakhs arranged by Hon’ble MLA
(c) Noted the improvement in cleanliness and removal of junk from the premises of the community hall.
(d) Resolved to write a letter to VC&HC, APHB on allotment of community hall to Sri T Sridhar who laid a shamiana for servicing Hyundai cars, Kukatpally, which is a commercial activity, contrary to the request of the Association not to allot for reasons other than community needs and family functions
(e) Also resolved to go as a delegation to Housing Board after Sankranthi festival, to represent issues

4. Review of works & issues (a) Developmental works done (b) Works in the process (c) Works to be done (d) Sunday meetings (e) Attendance of Members at ECMs

(a) Noted that the CC Road was laid in the lane beside Sri Venkateswara Temple
(b) Resolved to write a letter to the concerned to properly cover the modern lighting ducts
(c) Resolved to write letter to the concerned for completing the modern lighting system in the SRT & Low cost housing area of SR Nagar. Resolved to write letters for laying the CC road beside Sri CS Rao’s residence.
(d) President requested the EC Members to consider attending Sunday meetings
(e) Noted the following attendance at the ECMs
20-7-08 - 12; 10-8-08 - 10; 14-9-08 - 13; 12-10-08 - 15; 9-11-08 - 12; 14-12-08 - 13;
11-1-09 - 15

5. Association Initiatives (a) Car Travel Agents & (b) Vendors around Community Hall (c) Area Info Boards/Indicators

(a) Noted & deferred
(b) Noted & deferred
(c) Resolved to repair, replace and repaint the street indicators starting from 1st February and complete by 31st March 2009

6. Calendar for 2009

Noted that the Calendar 2009 of the Association, 3000 copies, is ready for distribution from 12th January by dividing the areas among the office bearers and EC members.

7. Permanent issues (a) Library (b) Children’s park (c) Play Ground (d) Sarvodaya Mahila Mandali (e) Sanitation (f) Water (g) Electricity (h) Traffic

(a) Resolved to remind the Secretary, City Central Library over phone about the absence of the Attender, Mr Rajesh and for making alternate arrangements
(b) Resolved to write a letter to the Director, Urban Forestry, GHMC for sanction of a water connection and a sump of 5000 litres
(c) Resolved to go as delegation to the SR Nagar PS after Sankranthi festival to request for patrolling during nights to clear unruly mobs from the playground, children park and mahila Mandali etc
(d) Resolved that Sri BSRC Murthy, Vice President-1, Sri CS Rao, Jt Secretary II will talk to the President/Secretary to have premises in the Mahila Mandali building for Senior citizens.
(e) Resolved to go as delegation to GHMC
(f) Noted as satisfactory
(g) Noted as satisfactory
(h) Noted

8. Income & expenditure During the current and preceding months

Noted the expenditure during the period between the 6th and 7th EC meeting as Rs.340/-. Further noted that the amount received by way of sponsorship for calendar is Rs.64,500/- and the cost of printing is Rs.45,000/- and that the surplus is Rs.18,400/-.

9. Allotment of subjects (a) Absence of Sri K V Mallikarjuna Rao, Secretary consecutively for 3 EC meetings and not discharging his duties from the day of his election

(a) Executive Committee observed that the Secretary elected, Sri K V Mallikarjuna Rao has once again failed to keep up his promise in attending to the meetings and discharging his duties in spite of letters and personal talks by Vice President-1, Jt Secretary-1, Jt Secretary-II and the Treasurer on different occasions. Noted that he has not attended the EC meeting today i.e. 11-1-09 contrary to his promise. Since his election, i.e. in the postponed AGM held on 13-7-09, he attended only 2 EC meetings on 20th July 2008 and 10th August 2008 and has not attended any EC meeting thereafter till today. Also, he did not make any correspondence, did not write minutes of any meeting and did not cooperate in filing returns to the Registrar and also in effecting changes for operating bank accounts of the Association. EC thus construed that he failed to discharge his functions as Secretary as stipulated under Rule 14 of the Rules & Regulations of the Association. Under the circumstances, the EC resolved with regrets that he ceases to be the Secretary of the Association for absenting himself without seeking leave of absence, consecutively for 3 EC meetings, as per rule 3 (d) (iii) & rule 11 of SR Nagar Welfare Association.

(b) Resolved to fill the vacancy of the Secretary by Sri M S Sampath, Jt Secretary-I as per rule 8 of the byelaws of the Association with effect from 12th January 2009.

10. Any other issue or issues With the permission of the Chair

(a) Resolved to make ID cards for those office bearers and EC members including that of park committee
(b) Resolved to hoist the National Flag on 26th January at 8 am.
(c) Resolved that Sri BSRC Murthy & Sri CS Rao will talk to the President/Secretary of Sarvodaya Mahila Mandali and offer Prizes worth Rs.1500/- for competitors in muggula poteelu on the eve of Sankranthi festival
(d) Noted that as on 31st December 2008 the life members of the association are 310

[Y. BABJI]
President