Sunday, February 8, 2009

Minutes of the 8th EC Meeting held on 8-2-2009

Item No.1: Confirmation of the minutes of the last ECM dtd 11-1-09
Confirmed


Item No.2: Action taken on the minutes of the ECM dtd 14-12-08
Noted


Item No.3: Community Hall

Issues related to development: Resolved to request Hon’ble MLA to write to APHB expediting preparation of estimates for renovation of Community hall and copy marked to the Association so that the issue can be persuaded.

Litigations in the Court: Resolved to wait further.


Item No.4: Review of works & issues

Developmental works done: Resolved to write a letter to the concerned in GHMC to get the footings of the modern lighting poles reinforced, ducts covered properly and to ensure lights till 6 am by re-setting the timers accordingly

Works in the process: Resolved to write a letter to the concerned for completing the modern lighting system in the SRT & Low cost housing area of SR Nagar.

Works to be done: Resolved to write letters to the concerned for laying foot paths in the lanes and bye-lanes wherever not done in the colony and also to repair roads at all the ‘T’ junctions.

Sunday meetings: Noted as satisfactory and decided to continue the same trend.

Attendance of members at the ECMs: Noted the attendance as follows

First 20-7-08 - 12 members; Second 10-8-08 - 10 members; Third 14-9-08 - 13 members; Fourth 12-10-08 - 15 members + 2 spl invitees; Fifth 9-11-08 - 12 members + 2 spl invitees; Sixth 14-12-08 - 13 members + 3 spl invitees; Seventh 11-1-09 - 15 members + 2 spl invitees; Eighth 8-2-09 - 12 members + 3 spl invitees.



Item No.5: Association Initiatives

Post Boxes: Noted the letter written to the Post Master under copy to Postal authorities

General Parking lot: Resolved to represent this issue at the next GHMC meeting with the representatives of the Associations.

Vendors around the community hall: Resolved to represent this issue at the next GHMC meeting with the representatives of the Associations.

Area Information Boards / Street Indicators: Noted the sponsorship by M/s Karur Vysya Bank, SR Nagar Branch. Resolved to put up to two welcome boards one at the Umesh Chandra Statue and the other near SR Nagar PS. The Treasurer is authorized to get the work done. Resolved to arrange 10 more street indicators in the places. Jt Secretary II, Sri CS Rao is requested to identify the places. Also resolved to expedite the repairs, repainting and re-writing of street indicators.

Liaison with Govt Departments: Noted the letter written by the Secretary to Commissioner, GHMC in response to a newspaper report about conduct of review meetings by the ZMC in every 3 months and DMC for every 45 days with the Colony Associations. Resolved to write a letter nominating the following 4 office bearers namely Sri B Sreeramachandra Murthy, Vice President-I; Sri M S Sampath, Secretary; Sri CS Rao, Jt Secretary & Sri T Pentaiah, Treasurer apart from the President himself.


Item No.6: Review of distribution of Calendar 2009:
Resolved to ensure delivery of calendar to every household as far as possible.


Item No.7: Permanent Issues

Library: Noted the letter written by the President in response to the letter of the Branch Librarian addressed to the Secretary, City Central Libraries on various issues.

Children’s park: Noted the letter written by the Secretary for a metro water connection, sump, raising compound wall and improving the greenery.

MCH playground: Noted the letter written by the Secretary for MOU, arranging facilities for certain games.

Sarvodaya Mahila Mandali: Noted the status of affairs. Sri MS John, Jt Secretary is authorized to do liaison between Mahila Mandali and the elders named for the purpose of securing the accommodation for senior citizens and for utilizing the shuttle court.

Sanitation: Noted as satisfactory. Noted the proposal of the Secretary to have 3 paid toilets in the colony.

Water supply: Noted as satisfactory.

Electricity: Treasurer is authorized to talk to the concerned for ensuring timers till 6 am in the morning.

Traffic: Resolved to discuss this issue seriously with the ZMC and DMC in their review meetings.


Item No.8: Income & expenditure during the current month

Noted the receipts of Rs.11,100 towards life membership and small donations. Noted the expenditure as Rs.314/- Also noted that the number of life membership is 317 as on the date of the ECM dtd 8-2-09.


Item No.9: Filling up the vacancies of JS-I, JS-II and JS-III

Unanimously resolved to fill in the vacancies as follows consequent to Sri MS Sampath, JS-I, becoming the Secretary of the Association (1) Sri CS Rao upgraded from JS-II to JS-I (2) Sri MS John upgraded from JS-III to JS-II and (3) Sri M Lingam Goud from EC Member to JS-III. The resultant vacancies of EC Members and the existing vacancies of EC members shall be filed by Women in the next EC meeting.


Item No.10: Any other issue with the permission of the Chair

Resolved by majority of consensus that the EC meetings shall be held on every 2nd Sunday of the month as usual.

Resolved to write a letter to Andhra Bank to have timings convenient for public transactions.

[Y. BABJI]
President

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